APPLICATIONS
By submitting an application you are agreeing to abide by the terms and conditions set out below.
We will notify you to confirm that your application has been received. Please note that submission of an application does not guarantee a pitch as we will review all applications to ensure suitability.
Please submit completed applications at least two weeks prior to the Market and we will confirm successful applications at least one week before the market if not before.
PAYMENT
Failure to pay beforehand will result in a non-allocation of trade space. If for some reason your application is unsuccessful, your pitch fee will be refunded by the date of the market.
SET-UP AND BREAK-DOWN
Stalls will be erected prior the market and you may enter Westgate Street up to 10.00am to unload and your stock will be supervised by staff while you find parking elsewhere. We advise that you park in a nearby car park, however parking permits are not included.
All equipment must be contained within the space allocated and stalls may not be broken down until the closing time the same day.
All vehicle movement associated with the market operation shall, regardless of the time of day, be at a maximum speed of 5 miles per hour and hazard warning lights must be on.
No Trader has any rights to trade from any specific location within the market. The agreement is to be able to trade from the market only, not from a specific location within that market.
ELECTRICITY
No generators or engines will be permitted, if any stall holder wishes to bring battery powered displays and equipment, this must be agreed in advance in writing using our contact form.
All portable appliances (light fittings, computer tills, scales, refrigeration equipment etc) must have been Portable Appliance Test (PAT) within the last year, and must provide evidence of such if asked.
LEAFLETS
Leaflets are not to be given out at this event. Leaflets can be placed on the stand for the public to pick up if they so wish, however the flyering of leaflets is prohibited at this event unless by previous arrangement. Please get in contact to discuss.
SECURITY
City and BID Marshalls will be on site at each market. Stall holders are responsible for the insurance and safekeeping of all equipment or articles brought onto the site and no responsibility is accepted by The Organisers.
SUBLETTING
Stall holders are not permitted to sublet, sub-contract nor share any part of their allocated site.
HEALTH AND SAFETY
We regard with the utmost importance the Health and Safety of employees, our customers and the public who attend the market and shall do everything reasonably practical to prevent injury to individuals and to protect employees and property in general.
Stall Holders must take responsibility for health and safety and abide by the appropriate regulations and codes of practice.
TRADE WASTE
Traders will be responsible for the management of their own wasteand will be provided with a bag for waste to be collected at the end of the day.
NOISE
Amplified music and PA systems are not permitted, unless this is crucial to your stall; if so please specify this in your application form.
CANCELLATION
If you are unable to attend the market, you must let us know 48 hours before the event in writing.
If for any reason you are unable to attend the market on the day due to illness or the like, please contact us by phone or text to let us know so we can make adjustments to the layout accordingly.
Please note that your stall fee is non-refundable.
In the unlikely event that we have to cancel the market for reasons such as adverse weather conditions, you will be contacted on the morning of the market to make you aware. We cannot be held liable for any travelling expenses you may incur. Payments received will either be transferred to another market date you are booked to attend or refunded.
POSTPONEMENT OR ABANDONMENT
In the event of postponement or abandonment for any reason whatsoever, or in the event of failure or curtailment of any supplies, services or facilities afforded to the stall holders due to strikes, lock-outs, bad weather, acts of God, third party or other circumstances, at any time, The Organisers shall in no way be held responsible for any expenditure, loss, damage or liability sustained or incurred by the stall holders prior to, during or after the event. Pitch fees may be transferred to the next market you are attending. If you are not attending any other markets a refund will be made.
CONDUCT OF TRADERS
A Trader must conduct themselves in a manner befitting a market held in the city centre and in accordance with these terms and conditions.
Any use of offensive language or any act which may cause offence to other traders, member of the public or employees undertaking work within the market is strictly forbidden. Such behaviour will result in you being asked to leave the market.
PROHIBITED ITEMS
The following lines are expressly prohibited and must not be sold on the market; medicines/drugs, combat knives, air guns, cross bows, other offensive weapons, items of a pornographic nature, fireworks, pets, animals, fish or livestock. This list is not exhaustive and other items may be prohibited by the Event Manager.
COMPLIANCE
All traders shall observe and comply with, in addition to these terms and conditions, all relevant laws and other directions, codes of practice or guidelines imposed by The Organisers and/or any law or other competent authority applicable to the Event/Market.
COVID-19
All traders must comply with the current Government advice and this must be covered in your Risk Assessment. Please ensure you complete the Covid-19 Checklist if your application is successful.
FOOD TRADERS
All traders handling and preparing food must comply with current food hygiene regulations.
All food traders must be registered with their local authority~* as a food business. The registration must cover the scope and nature of the activities undertaken at the market. (*mobile food businesses are required to register with the local authority in which they store their equipment.)
Food traders must make the us aware of any change in their National Food Hygiene rating as shown on the Food Standards Agency Website. All food traders must have sufficient food hygiene training to allow them to handle and prepare food safely. Please also refer to our Food Trader Guidelines, shown below.
LIABILITY
The Organisers, staff, and representatives shall not be liable for any loss, theft, damage or injury to persons or property on the site. The stall holder will assume full responsibility for any third party claim arising from his/her own exhibit or conduct.
A trader shall provide adequate insurance to cover such indemnity and must produce on demand evidence of third party public liability insurance to a minimum of £5,000,000 if asked to do so.
DISCLAIMER
The Organisers, its employees, agents and representatives shall have no liability whatsoever in respect of all and any action, claim, demand, proceedings, costs, expenses, fines, penalties loss or damage whatsoever arising out of or connected with the participation by any person firm or company in whatever capacity in the event including but not limited to arising or resulting from or connected with the loss injury or damage sustained by or to any third party, any refusal by insurers to meet in full or in part or at all any claim or the seizure or taking of possession of any equipment. This shall not operate or be construed to operate to exclude or restrict the legal liability of The Organisers for death or personal injury caused by its negligence. Each entrant for itself and all those for whom it is directly or indirectly responsible shall indemnify and hold The Organisers harmless from and against all costs and expenses of whatever nature, actions, proceedings, claims, demands and damages made against them.
DATA PROTECTION
The data we will gather and hold will be managed in accordance with the Data Protection Act 2018 and General Data Protection Regulation (GDPR) 2018. The Organisers will not disclose or share personal information supplied by you with any third party organisation without your consent.
Food Trader Guidelines
Traders handling open foods must have their own facilities solely for the hygienic washing and drying of hands. This means having an adequate volume of hot and cold water available for hand washing, a suitable receptacle in which to wash hands, and hygienic means with which to dry hands for example, paper towel. This does not apply to those traders selling uncut fruit and vegetables, fully packaged foods, dry goods such as pulses and grains or bread.
Traders must ensure that all food contact surfaces (e.g. table tops, table covers, storage containers and displays) are in a good condition and be easy to clean and disinfect. Surfaces must be smooth, washable, and constructed of non-toxic materials.
Where necessary traders must have an adequate volume of hot and cold water available for cleaning; and where necessary disinfecting working utensils and equipment; and a suitable receptacle in which to clean these items and hygienic means to dry them.
Where foodstuffs are cleaned traders must have adequate means to do so hygienically.
Trader must make adequate arrangements and/or facilities for the hygienic storage and disposal of hazardous and/or inedible substances and waste (whether liquid or solid).
Food traders must display and store high risk foods below 8°C at all times. Traders must have an accurate means to check the temperature of their chilled foods and records of those checks. Chilled foods which achieve a temperature above 8°C must be thrown away after 4 hours. (Please note that both the time and temperature requirement are set out in law. Accurate means a probe)
Food traders must display hot foods above 63°C, if they fall below 63°C they must be thrown away after 2 hours. Traders must have an accurate means to check the temperature of their hot foods and records of those checks. (Please note that both the time and temperature requirement are set out in law. Accurate means a probe)
Please note that this is not an extensive list and you should abide by all regulations related to your business. If in doubt, please contact your local authority who should be able to assist.
